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Guide for Authors

10.Further information

Any correspondence, queries or additional requests for information on the manuscript submission process should be sent to the International Journal of Surgery and Medicine editorial office as follows:

This email address is being protected from spambots. You need JavaScript enabled to view it.

6.On acceptance and publication

6.1 IJSM Production

Your IJSM Editor will keep you informed as to your article’s progress throughout the production process. Proofs will be sent by PDF to the corresponding author and should be returned promptly.  Authors are reminded to check their proofs carefully to confirm that all author information, including names, affiliations, sequence and contact details are correct, and that Funding and Conflict of Interest statements, if any, are accurate. Please note that if there are any changes to the author list at this stage all authors will be required to complete and sign a form authorising the change.

6.2 Online First publication

Online First allows final articles (completed and approved articles awaiting assignment to a future issue) to be published online prior to their inclusion in a journal issue, which significantly reduces the lead time between submission and publication.

The Digital Object Identifier (DOI) may be used to cite and link to electronic documents. The DOI consists of a unique alpha-numeric character string which is assigned to a document by the publisher upon the initial electronic publication. The assigned DOI never changes. Therefore, it is an ideal medium for citing a document, particularly 'Articles in press' because they have not yet received their full bibliographic information. Example of a correctly given DOI (in URL format; here an article in the journal Physics Letters B): 
http://dx.doi.org/10.5455/ijsm.189572
When you use a DOI to create links to documents on the web, the DOIs are guaranteed never to change.

As a service to the community, this journal makes available online the accepted manuscripts as soon as possible after acceptance. At this stage, the author's accepted manuscript (in both full-text and PDF) is given a Digital Object Identifier (DOI) and is fully citable, and searchable by title, author(s) name and the full-text. The article also carries a disclaimer noting that it is an unedited manuscript which has not yet been copyedited, typeset or proofread. When the fully copyedited version is ready for publication, it simply replaces the author accepted manuscript version.

 

6.3 Access to your published article

IJSM provides authors with online access to their final article.

6.4 Promoting your article

Publication is not the end of the process! You can help disseminate your paper and ensure it is as widely read and cited as possible. 

4.Preparing your manuscript

4.1 Formatting

The preferred format for your manuscript is Word. LaTeX files are also accepted.

4.2 Artwork, figures and other graphics

For guidance on the preparation of illustrations, pictures and graphs in electronic format, please follow the instructions below:

Format: TIFF, JPEG, PNG: Common format for pictures (containing no text or graphs). 
Placement: Figures/charts and tables created in MS Word should be included in the main text rather than at the end of the document.
Resolution: Rasterized based files (i.e. with .tiff or .jpeg extension) require a resolution of at least 300 dpi (dots per inch).

Colour: Please note that images supplied in colour will be published in colour online and black and white in print (unless otherwise arranged). Therefore, it is important that you supply images that are comprehensible in black and white as well (i.e. by using colour with a distinctive pattern or dotted lines). The captions should reflect this by not using words indicating colour.

Dimension: Check that the artworks supplied match or exceed the dimensions of the journal. Images cannot be scaled up after origination

Fonts: The lettering used in the artwork should not vary too much in size and type (usually sans serif font as a default). 

Figure captions: Ensure that each illustration has a caption. Supply captions separately, not attached to the figure. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum but explain all symbols and abbreviations used.

4.3 Reference style

Please cite references with Arabic numbers in squared parentheses and list them by the order in which they appear in the text (not in alphabetical order). References should be numbered consecutively in order of their appearance in the text and listed in numerical order. For references to journal articles, include the first 6 authors, followed by "et al" if there are more than 6 authors. The author names are followed by the title (with only the first word capitalized), the abbreviated name of the journal, the year, volume number (without issue number), and page range. Cite the references in the text by the appropriate number e.g. [1], [2, 3], [4-6], [7, 8-10] and the numbers should be within square brackets. Avoid using abstracts as references. Nothing should be italicized. Journal titles should be abbreviated according to the Index Medicus.

For chapters of books that have an editor(s) and individually authored chapters, include the names of the chapter authors, followed by the chapter title, the book editors, the book title, the city of publication, publisher name, year of publication, and chapter page range.

The list of references should only include works that are cited in the text and that have been published or accepted for publication ("in press"). Personal communications or unpublished data cannot be included in the reference list, but they should be mentioned in the text in parentheses including a date. Permission must be submitted when citing a personal communication. A paper published online but not (yet) in print can be cited using the Digital Object Identifier (DOI).

References with correct punctuation should be styled as follows:

Journals
Davì S, Lattanzi B, Demirkaya E, Rosina S, Bracciolini G, Novelli A, et al. Toward the development of new diagnostic criteria for macrophage activation syndrome in systemic juvenile ýdiopathic arthritis. Ann Paediatr Rheum 2012; 1:1-7.

Books
Ozen S, Petty RE. Behcet Disease. In: Cassidy JT, Petty RE, Laxer RM, Lindsley CB (eds). Textbook of pediatric rheumatology, 5th edn. Elsevier, Philadelphia, pp 561-567, 2005

Online document
The inside story: a guide to indoor air quality. In: U.S. EPA/Office of Air and Radiation Available via http://www.epa.gov/iaq/pubs/insidestory.html (Accessed 18 December 2011).

If the author is unknown

McGwire owns the mark alone. ESPN.com. 8 Nov. 2008. http://ESPN.SportsZone.com/mlb/news/1998/980908/00833812.html (8 Nov.2008).

Dissertation
Oter S. Assessment of lipid peroxidation and antioxidant enzymes to determine oxidant stress in rat lung induced by hyperbaric oxygen treatment at different doses and intervals. Dissertation, Gulhane Military Medical Academy, Ankara, Turkey, 1998.

Article by DOI (digital object identifier)
Polat A, Demirkaya E, Basbozkurt G, Gattorno M, Ozen S. A glance at history and future perspectives of childhood autoinflammatory disorders. Ann Paediatr Rheum 2012; doi: 10.5455/apr.022120120023

4.4. Abbreviations, nomenclatures and symbols

Abbreviations should be defined at the first mention in the text and in each table and figure. Write out the full term for each abbreviation at its first use unless it is a standard unit of measure. For a list of standard abbreviations, please consult the CSE Manual for Authors, Editors, and Publishers or other standard sources.

Abbreviations should be strictly limited to those in common usage. Generic names should be indicated for all drugs; use of the proprietary name is permissible only when the generic name has been used first. In so for as possible, authors should use systematic names similar to those used by Chemical Abstract Service or IUPAC.

Journal names should be abbreviated according to the List of Title Word Abbreviations:http://www.issn.org/services/online-services/access-to-the-ltwa/.

Measurement units: Laboratory values should be described in metric mass units. The international system of units (SI units) can be provided in parentheses immediately after metric units.
Footnotes: Footnotes to the text are numbered consecutively; those to tables should be indicated by superscript lowercase letters (or asterisks for significance values and other stylistic data).

4.5.  Names of drugs, devices, and other products

Use nonproprietary names of drugs, devices, and other products, unless the specific trade name of a drug is essential to the discussion.

The generic (nonproprietary) name of a drug is preferred in almost all instances. If it is necessary to include the brand (proprietary or trade) name for reproduction or interpretation of the study, the brand name should be given parenthetically, following the generic name, at first mention in the abstract, text, and each figure or table in which it appears. In addition, the brand name and supplier’s name and location should be given in the Methods section. In the case in which a manuscript is comparing various brands of a single product, or in which an adverse event is described that might be unique to a single brand of product, both the brand name and generic name should appear at first mention and the brand name(s) should be used thereafter.

Authors submitting manuscripts or letters to the editor regarding adverse drug or medical device reactions, reportable diseases, and the like should also report such to the relevant government agency.

5.Submitting your manuscript

International Journal of Surgery and Medicineis hosted on eJManager, a web based online submission and peer review system.

Visit https://www.ejmanager.com/my/ijsm/ to login and submit your article online.

IMPORTANT: Please check whether you already have an account in the system before trying to create a new one. If you have reviewed or authored for the journal in the past year it is likely that you will have had an account created.

All papers must be submitted via the online system. If you would like to discuss your paper prior to submission, please refer to editor – This email address is being protected from spambots. You need JavaScript enabled to view it.

5.1 Information required for completing your submission

You will be asked to provide contact details and academic affiliations for all co-authors via the submission system and identify who is to be the corresponding author. These details must match what appears on your manuscript. At this stage please ensure you have included all the required statements and declarations and uploaded any additional supplementary files (including reporting guidelines where relevant).

5.2 Permissions

Please also ensure that you have obtained any necessary permission from copyright holders for reproducing any 

3.Publishing policies

3.1 Publication ethics

BAYS is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors.

Manuscripts are accepted for consideration with the understanding that they have been submitted solely to International Journal of Surgery and Medicine (IJSM) and that they have not been previously published, either in whole or in part. Manuscripts should be neatly typed, single-spaced throughout, including tables, graphs, figures. The editors reserve the right to make editorial changes in all matter published in the journal and cannot enter into correspondence about papers not accepted for publication.

3.1.1 Plagiarism

International Journal of Surgery and Medicine and BAYS take issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors and we always investigate claims of plagiarism or misuse of published articles. Equally, we seek to protect the reputation of the journal against malpractice. Submitted articles may be checked with duplication-checking software. Where an article, for example, is found to have plagiarised other work or included third-party copyright material without permission or with insufficient acknowledgement, or where the authorship of the article is contested, we reserve the right to take action including, but not limited to: publishing an erratum or corrigendum (correction); retracting the article; taking up the matter with the head of department or dean of the author's institution and/or relevant academic bodies or societies; or taking appropriate legal action.

IJSM uses Plagiarism Detection Software – iThenticate & Automated Grammar Checker - Grammarly. iThenticate is a plagiarism screening service that verifies the originality of content submitted before publication. iThenticate checks submissions against millions of published research papers, and billions of web content. Authors, researchers and freelancers can also use iThenticate to screen their work before submission by visiting www.ithenticate.com.

3.1.2 Prior publication

If material has been previously published it is not generally acceptable for publication in International Journal of Surgery and Medicine. However, there are certain circumstances where previously published material can be considered for publication.